Importance of Effective Communication

IMPORTANCE OF useful COMMUNICATION In this age of controversy dialogue is the number one enigma of the management. Competition,complexmethodsof occupancy,largescale trading operationsandspecialisationin exertionfunctions redeemincreasedtheimportanceof converse. Withouteffective conversea handlercannotperformhisdutieswell. dialogueisasessentialtobusiness as blood is to the merciful body. Success of the intercourse schema affects the successof business. The pursuit points will prove itsimportance in business 1.SmoothWorking of a trade Firm conversation is necessary for the favored smooth and unrestricted on the job(p) of anenterprise. all system of rulesal interaction depends upon functional of anenterprise. All organisationalinteraction depends upon intercourse. The charabanc orchestrates the human and the physicalelements of an organisation into anefficient and working unit that achieves common objectives. Beit an activity of leveraging or sale or production or fi nance it is the transit of communication that reservescooperativeactionpossible.The congenitaland orthogonalcommunicationprocessofanorganisationdecidesthe motleyactivitiestobedoneandvariousobjectivestobeachieved. Communication is basic to an organisations conception from birth of the organisation through itscontinuing deportment when communication stops, organised activity ceases to exist. 2. origination of Managerial Function Communicationplaysan of importroleindischargingthevariousfunctionsofmanagement. No function of management is possible without the communication process.Itsimportance in performing the various functions is asfollowsi. Planning Planning the most grand among the functions of management, requiresextensive communication among the executives and the some other personnel. Communication is historic in executing a planned curriculum and then controlling the activities of thepersonnel with the sponsor of feedback information. ii. Organisation Organisationisth esecondimportantfunctionofmanagementwhichdecidesthevariousactivitiesofanorganisation,dividestheminto viableunits,delegates authority to perform the.For this utilisation, communication is a moldiness becausedifferent persons, departments and group come to populate their powers and jurisdiction completelythrough an effective meansof communication. iii. bang and Leadership Direction and effective lead requires an efficient governing bodyof communication in an organisation. A nigh(a) leader can demand or lead his subordinatesonly when an efficient system of communication is present. It brings both the leader andthe subordinates in close contact with each other and removesmisunderstanding if any. iv. Motivation An efficient system of communication enables management to change the placementofthesubordinatesandtomotivate, make forandsatisfythem. Mostoftheconflicts in business ar not basic alone are caused by misunderstood motives and ignoranceof facts. strait-laced and timely c ommunication mingled with the elicit parties, reduces thepoints of friction and minimises thosethat inevitably arise. v. Co-ordination The present twenty-four hour period big organisations, designed on the base of specialisationand division of labour are be of a large number of people.In couch to achieve thedesired objective, it is very necessary to co-ordinate the efforts of labour engaged in thevariousactivitiesofproductionandtheorganisation. Co-ordinationrequiresmutualunderstanding abouttheorganisational goalsand themode oftheir accomplishmentandthe interrelationship between the works being performed by various individuals. vi. Control Communication help in controlling the activities of the individuals departmentand groups. The facts standards and information arecommunicated to the concerned partiesand they perform their respective obligations agree to the standards set forth in theplan. . level best Production at Minimum represent Every organisation aims at acquire the maximum output at the minimum cost and for thispurpose it requires an effective internal and external communication system. In the external field,and efficient communication systemhelps inimproving publicopinionhavingcontactswithgovernment departments and get market information in sight to achieve theprimary goals. 4. Prompt end andits Implementation In order to make prompt lasts, fact collecting process is necessary. Information mustbe stock before any meaningful decision and for this purpose communication is a primaryrequirement.Again to instrument thedecisioneffectively itscommunication tosubordinatesconcerned is essential. Thus, decision-making and its death penalty require and effective systemof communication. 5. Building military personnel Relations Man is the most fighting(a) and effective factor of production and good human relations are the soilofcooperationandindustrialpeacethatrequiresgoodworkingconditionsandwork-environment. Aswehavediscussedearliercommunica tionisa devil-waytrafficwhichhelps agitatecooperationand mutualunderstanding between thetwo partners ofanorganisation.Efficientdownwardcommunicationhelpsthemanagementto averthesubordinateswhattheorganisation wants and how it can be performed. On the other hand upward communication helpsthe proletarians in putting their grievances and suggestions and reactions to the policies, before themanagement. 6. Job-satisfaction andGood esprit de corps Morale is the human element that motivates a man to work in the adjust spirit. Goodcommunication removes the possibility of misunderstanding among the partiesconcerned. Workersknow what they have to do and how it make outs a sense of cooperation among them.It increases themorale of the workers and each worker will have job satisfaction. 7. Avoids phantasy While passing through various stages information may be deformed by interested partiesand many create illusion and misunderstanding among persons. Illusion is the massive enemy ofcommunica tion. Anefficientsystemofcommunicationaimsatremovingillusionsandmisunderstanding by communicating facts and figures. 8. Contactswith immaterialParties Communication is essential not only for the internal management of the organisation unless italso helps contacts with the outside world.Contact with outside agencies such as customers,associations,other manufacturers, advertisers,suppliers,tradeunions,researchcouncilsandinstitutions, etcetera are necessary for furthering the interests of the organisation. It increases thegoodwill of the firm and helps increating a favourable public attitude towards the organisation. Steps to Make Communication good In order to remove barriers to communication an open door communication indemnity shouldbe prepared and followed by managers at all levels.The superiors in the organisation must createand atmosphere of confidence and trust in the organisation so that the credibility recess may benarrowed down. Major efforts in this room are 1. Two-wa y communication Theorganisationscommunicationpolicyshould plyforatwo-waytrafficincommunication upward and downwards. It brings two minds closer and improves understandingbetween the two parties the sender andthe receiver. A blend feedback system should beintroducedin the organisation so that distortion in and filtering of messages should be avoided.There shouldbe no communication gap. 2. Strengthening Communication Network The communication network should be strengthened to make communication effective. Forthispurposetheprocedureofcommunicationshouldbesimplified,layersindownwardcommunication should be reduced to the minimum possible. decentralisation and delegation ofauthorityshouldbe advancetomake informationcommunication more(prenominal) efficient,throughfrequent meetings, conferences and timely dissemination of information to the subordinates. 3. PromotingParticipative go on